SECTION OVERVIEW AND POLICIES
This section provides Business Units with guidance on how to process payments to a military address using the Statewide Financial System (SFS).
Process and Document Preparation:
To process a payment to a military address using the SFS, Business Units must first request a single payment vendor ID from the Office of the State Comptroller’s Vendor Management Unit. Please refer to Chapter X, Section 5.B - Requesting a Single Payment Vendor ID for information on how to request a single payment vendor identification number.
Business Units must then process a single payment voucher. Please refer to Section 6.D - Paying a Single Payment Vendor of this Chapter for information on how to process a single payment voucher. Business Units must give special consideration to the following fields within the SFS:
| Legacy Bulk Load Field Name | PeopleSoft Bulk Load Field Name | SFS Field Name | Entry to SFS |
|---|---|---|---|
| T302-STR-ADDR-1 | TVOH-STR-ADDR-1 | Address Line 1 | Enter the military unit. |
| T302-STR-ADDR-2 | TVOH-STR-ADDR-2 | Address Line 2 | |
| T302-CITY | TVOH-CITY | City | Enter the appropriate military city (APO, FPO, DPO). |
| T302-STATE | TVOH-STATE | State | Select the appropriate military state (AA, AE, AP) from the drop down box. |
| T302-ZIP | TVOH-ZIP | Zip | Enter the military zip code. |
Business Units should also consider the United States Postal Service’s guidelines and restrictions on processing mail to military addresses, as outlined on their website.
For questions related to processing payments to military addresses, please contact the Bureau of State Expenditures’ Customer Service Help Desk at (518) 474-4868 or [email protected].
Guide to Financial Operations
REV. 03/19/2012