Town of Stafford - Procurement (2018M-134)

Issued Date
September 14, 2018

Audit Objective

Determine whether the Town used a competitive process to procure goods and services.

Key Findings

  • The Board has not developed an adequate procurement policy.
  • Officials did not always obtain quotes in compliance with the procurement policy.
  • The Town may realize cost savings by reducing the thresholds for purchases requiring quotes in the procurement policy.

Key Recommendations

  • Review and update the procurement policy annually.
  • Ensure compliance with the procurement policy and New York State General Municipal Law (GML).1
  • Review the thresholds for the purchase of goods and services not subject to competitive bidding and consider lowering the amounts to encourage competition.

Town officials generally agreed with our recommendations and indicated they planned to initiate corrective action.


1 New York State General Municipal Law, Section 103