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NYS Comptroller


Audits of Local Governments and School Districts

Southampton Union Free School District – Special Education Claims Processing (2016M-200)

Released: August 5, 2016 -- [read complete report - pdf]

Purpose of Audit

The purpose of our audit was to examine the claims auditing process within the Pupil Personnel Services Department for the period July 1, 2014 through February 29, 2016.


The Southampton Union Free School District is located in the Town of Southampton, Suffolk County. The District, which operates three schools with approximately 1,695 students, is governed by an elected seven-member Board of Education. Budgeted appropriations for the 2015-16 fiscal year totaled approximately $65.1 million.

Key Finding

  • The Board developed an adequate process for processing special education claims but have not formally documented their procedures in writing, which can lead to a lack of guidance and inconsistencies in how the procedures are carried out.

Key Recommendation

  • District officials should formalize their special education claims processing procedures in writing, including those that apply to the Business Office and those that are specific to individual departments.

Local Government and School Accountability Contact Information:

Phone: (518) 474-4037; Email:
Address: Office of the State Comptroller, Division of Local Government and School Accountability
110 State Street, 12th Floor; Albany, NY 12236