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NYS Comptroller


Audits of Local Governments and School Districts

Randolph Academy Union Free School District – Financial Management (2015M-248)

Released: January 22, 2016 -- [read complete report - pdf]

Purpose of Audit

The purpose of our audit was to review the District’s financial management practices for the period July 1, 2009 through September 25, 2015.


The Randolph Academy Union Free School District is a special act school district, created by the State Legislature in 1985, operating in the Town of Randolph in Cattaraugus County and the Town of Hamburg in Erie County. The District, which operates two schools with approximately 160 students, is governed by an appointed seven-member Board of Education. General fund budgeted appropriations for the 2014-15 fiscal year totaled approximately $7.2 million.

Key Findings

  • The Board has not adopted written policies and procedures to help guide the tuition billing and collection process.
  • The District received reconciled rates, with which it rebills districts and agencies for services, from the State Education Department (SED) an average of 688 days after the start of the fiscal year.
  • District officials do not prepare monthly cash flow statements.

Key Recommendations

  • Adopt written policies and procedures for tuition billing and collection.
  • Continue to work with SED to ensure that reconciled tuition rates are provided in a timely manner.
  • Prepare monthly cash flow statements and present them to the Board.

Local Government and School Accountability Contact Information:

Phone: (518) 474-4037; Email:
Address: Office of the State Comptroller, Division of Local Government and School Accountability
110 State Street, 12th Floor; Albany, NY 12236