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NYS Comptroller


The Academy for New York State's Local Officials

Capital Planning and Budgeting: A Tutorial for Local Government Officials

Module 1 - The Capital Improvement Plan

Developing a Comprehensive Policy

Capital program goals and objectives should be included in a formal policy adopted by the governing board. This policy will provide a framework for the local government's long-term capital plan and should address all the implementation aspects of the multiyear program including:

  • Governing board involvement
  • Legal ramifications (bidding, borrowing, reserves, etc.)
  • Program coordination responsibilities
  • Information requirements (content, timing and sources)
  • Recordkeeping
  • Acquisition criteria
  • Request process
  • Approval process
  • Budget information
  • Financing
  • Program modifications
  • Performance measures
  • Reporting requirements

  Next: Conducting a Capital Assets Inventory