State University of New York
College at Brockport: Selected
Financial Management PracticesWe examined the internal controls over cash
collections, cash disbursements and equipment inventories at the College at Brockport, and
found that improvements are needed in these controls. For example, employees who handle cash
also have access to the accounting records, and adjustments to these records are not always
reviewed by independent personnel. As a result, if cash were misappropriated, the records could
be adjusted to conceal the misappropriation. In addition, press-numbered cash receipts are not
always issued, cash deposits are not always independently reconciled to records of cash receipt,
and refund checks are issued by cashiers without an independent review by any other employee.
We also identified weaknesses in inventory controls, as several of the items we selected from the
inventory records could not be located, including three computers and two printers. We note that
105 items were lost by one College department alone in the interval between annual inventories,
including $115,000 in computer equipment. We recommend a number of ways in which the
College's internal controls can be strengthened.
For a complete copy of 95-S-32 click here.
For a copy of the 90-day response click here.