Port Authority of New York and New Jersey

Contracts for Personal and Miscellaneous Services

The Port Authority obtains personal and miscellaneous services through two types of agreements: Service Contracts and Call-In Agreements. Service Contracts are usually for routine service functions as well as project-related services such as construction management. Call-In Agreements cover temporary staffing services and professional, technical and advisory services, etc. According to available records, the Port Authority had 1,858 Service Contracts and Call-In Agreements valued at $4.38 billion in effect during the period April 1, 2006 through July 30, 2009. We examined whether the Port Authority was adequately justifying the need to contract out for such services and periodically reassessing whether such contracts could be deferred, eliminated or reduced to save State funds.

We found that the Port Authority generally did not have documentation to justify the need for new or renewed contracts for personal and miscellaneous services. For example, we reviewed a sample of 75 Service Contracts and Agreements with a total value of $1.3 billion and found that the Port Authority lacked written support for the need for 57 of these contracts valued at $1.18 billion. In addition, the Port Authority did not provide documentation to support that it periodically reassessed all of its contracts for personal and miscellaneous services.

For a complete copy of Report 2009-S-54 click here.