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Vendor File Advisory
Office of Operations
Bureau of State Expenditures

Advisory Number: 1
Advisory Name: Regarding Doing Business As (DBA)
Date Issued: 01/17/2012 Date Last Updated: 05/10/2018
Subject:
Capturing Doing Business As (DBA) information on the Vendor File
Guidance:
Do not enter a DBA name in the Name 1 or Name 2 fields when registering a vendor on the Vendor File. If a DBA is entered, the vendor may not pass the IRS TIN match and therefore, may not be registered on the Statewide Vendor File.

Appropriate Location to add to a Vendor's DBA:
DBA information may be entered on Address Line 1 through the e-supplier portal when adding or editing addresses. If vendors have multiple DBAs, they have the option to enter new addresses for each DBA.  Address line 2 would begin the vendor’s actual address information. 

When entering DBA information, enter only the abbreviation DBA with no periods or slashes.
Reference:
Guide to Financial Operations (GFO), Chapter X, Section 3.A.1 - Online Vendor Add Portal
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