Date: October 18, 2016

Bulletin Number: DOT-29

Subject 2016 Shift Lump Sum Payment for the Winter Maintenance Season

Purpose To provide agency instructions for processing the 2016 Shift Lump Sum Payment.

Affected Employees Employees in the CSEA Operational Service Unit – BU03 in the Department of Transportation.

Background Pursuant to Article 51 of the 2011-2016 Operational Services Unit Agreement between the State of New York and the Civil Service Employees Association (CSEA), employees assigned to winter maintenance shifts which require them to change their normal working hours to a shift, any part of which falls between the hours of 6:00 p.m. and 6:00 a.m. on a regularly scheduled basis, shall receive a lump sum payment of $400.

Employees eligible for the 2016 Shift Lump Sum Payment of $400 shall not receive Inconvenience Pay for the same period of the employee’s winter maintenance shift.

Effective Date(s) The 2016 Shift Lump Sum Payment should be processed in Administration Pay Period 17L, paychecks dated 12/14/16.

Agency Actions To pay the 2016 Shift Lump Sum Payment to eligible employees, agencies must submit the following information on the Time Entry interface (NPAY502) or the Time Entry page using Earnings Code SHL.

Earnings Begin Date:


Earnings End Date:


Earn Code:




Miscellaneous Payment Information The Shift Lump Sum Payment is pensionable but is not included in the calculation of overtime.

Tax Information These monies are taxable income, will be included in the employee’s taxable gross and are subject to all employment taxes and income taxes.  Income taxes will be calculated using the employee’s current Tax Marital Status and Withholding Allowances on the Update Employee Tax Data page.

Payroll Register and Employee’s Paycheck/Advice The Earnings Code SHL and the amount paid will be displayed on the Payroll Register.  The Earnings Description Shift LSP and the amount paid will appear on the employee’s paycheck stub or direct deposit advice.

Questions Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.