NYS Comptroller Seal  

Bureau of State Payroll Services

Date: December 2, 2002

Bulletin No. SU-83

NOTE: This Payroll Bulletin is for also for Agencies 11000, 11260 and 11270
Subject Tax Deferred Annuity (TDA) and Supplemental Retirement Annuities (SRA) Reporting for the Year 2003
Purpose To explain OSC processing for certain general deduction codes.
Affected Employees Employees who currently have any of the following deductions:|
404 Supplemental Annuity Program
405 TIAA Special Annuity
408 SUNY TDA Fidelity
415 UUP Tax Deferred Annuity
432 ED TDA Copeland
Effective Date Payroll deductions for the year 2003 will begin with checks dated January 15, 2003.
OSC Processing OSC will continue these deductions in 2003 at their current rate if no end date has been previously reported, or until a future end date has been reported.

OSC will automatically zero out the goal balance if the employee had a deduction in the 2002 calendar year.

OSC will produce and mail a listing of employees who will have their deduction continued in 2003 if no agency action is taken. These listings will be produced and mailed to the agencies on December 27, 2002.

OSC will end date these deduction codes if the employee status is Terminated, Retired, or Deceased.
Agency Actions It is the agency's responsibility to verify the listing. If there is a change to the employee's current deduction or goal amount, the agency must update the general deduction panel accordingly.
Agency Processing Instructions to Change Existing Deductions or Report New Deductions If an employee has an existing deduction for a SRA/TDA that is not end dated, the deduction will automatically be restarted.

If there is a need to change the deduction amount/percent or the goal amount, the agency must insert a new effective dated row. All information will row up on the newly inserted row, unless the goal amount and goal balance are equal.

If the deduction amount/percent is changing, the agency must overwrite the deduction/percent with the new deduction amount/percent and save.

If the goal amount is changing, the agency must overwrite the goal amount.

Agencies must never enter or change the goal balance amount.

Agencies must enter new SRA/TDA deduction information for 2003 after December 27, 2002.
Questions Questions about this bulletin may be directed to the Payroll Deduction mailbox.