NYS Comptroller Seal  

Bureau of State Payroll Services

Date: April 9, 2001

 Bulletin No. SU-52  

Subject Cancellation of General Deductions for Certain Employees who are Inactive or on a Leave of Absence Without Pay
Purpose To explain an automatic cancellation of general deductions for certain employees for anticipated payments.
Affected Employees Inactive employees (and leave without pay) with active deductions in bargaining unit 28.
Effective Date(s) Checks dated 5/09/2001 for employees who are inactive or on leave without pay on 04/26/2001.
OSC Actions OSC will insert a row on 4/27/2001 to cancel all general deductions except the following:

405 TIAA Special Annuity
406 Strike/Discip Fine
425 Repay State Loans/Debt
426 Higher Ed Repay State Loan
432 Tax Deferred Annuity Copeland (Education)
500 Medicare Deficiency
501 Social Security Deficiency
Agency Actions

When a return from leave of absence or rehire transaction is processed, the agency must verify the employee’s deductions on the general deduction panel and also verify the retirement panel.  This action is required regardless of bargaining unit.  OSC is not making any changes to data on the retirement panel.

For ANY changes to an employee’s job record, agencies must verify the general deduction and retirement panels and cancel or initiate appropriate deduction information.  For example, if an employee has a position change into UUP from a CWA position and the employee currently has CWA dues the agency must insert a row to “end date” the CWA deduction.

Questions Questions regarding this bulletin may be directed to the Payroll Deduction mailbox.