NYS Comptroller Seal  

Bureau of State Payroll Services

Date:  November 5, 2001

 Bulletin No.  SP-46

Subject 2001 Uniform Allowance for State Police - Trooper Bargaining Unit 07
Purpose To explain OSC's automatic processing and agency Time Entry procedures
Affected Employees Employees in Bargaining Unit 07 who meet the eligibility criteria
Separate check dated November 21, 2001
There will be no direct deposit for this payment
Specifics Authorization has been received from GOER to continue this payment in 2001.
Payment Amount & Eligibility Criteria The Uniform Allowance payment is $100 for eligible employees in the State Police - Troopers Unit (BU 07). To be eligible, such employees must:

Be active on the payroll in the State Police - Trooper Unit (BU 07) on November 7, 2001.

Eligible full-time employees on Sick Leave at 50 percent pay on the eligibility date are entitled to the full payment.

Eligible employees on an approved leave without pay on the eligibility date are entitled to the payment provided they return to the payroll within one year of the eligibility date.  Exception: Those on military leave on November 7, 2001 as a result of the events of 9/11/01 are eligible for the payment immediately.

The Uniform Allowance is not pensionable and is not included in the calculation of overtime.
OSC Actions In payroll period 16L, OSC will automatically apply the $100 Uniform Allowance payment in the Time Entry panel for eligible employees who were active on the payroll November 7, 2001.
Agency Instructions


To Delete the Payment 
For employees not due the automatic payment, the agency will need to delete the payment in payroll period 16L in the Time Entry panel. OSC will notify the agency when automatic processing is completed on Friday, November 9, 2001.

To Submit the Payment
To pay eligible employees who were not automatically paid by the system, including those on military leave due to the events of September 11, 2001, enter the following into the Time Entry panel:
Earnings Begin Date: 11/07/2001 (or date employee returned to payroll)
Earnings End Date: 11/07/2001 (or date employee returned to payroll)
Earn Code: UA3
Amount: $100.00
Additional Taxes For any separate check payment, if an employee has an additional tax amount in his/her record, the additional tax will be deducted from both the regular check and the separate check.
Payroll Register and Employee's Paycheck The earn code UA3 and the amount paid will be displayed on the payroll register. The earnings description "Uniform Allowance Troopers" and the amount will be displayed on the employee's pay stub.
Questions Questions about the Uniform Allowance payment may be directed to your payroll auditor.