State Agencies Bulletin No. 1649

Subject
Changes to Payroll Reversal and Exchange Checks
Date Issued
April 20, 2018

Purpose

To notify agencies of changes being made to the checks they receive as a result of the Reversal (AC230) and Exchange (AC1476) process

Affected Employees

All employees who receive a payroll check from a partial paycheck reversal

All employees with checks exchanged for a name change or a next-of-kin or estate request

Background

When necessary, state agencies submit a request to OSC to reverse (AC230) or exchange (AC1476) a payroll check. Under the current business process, if the employee needs a check exchanged, or is due a balance from a partial reversal, the check is created from the Payroll Revolving Exchange account and mailed to the agency with a transmittal letter.

Under the new business process, all paychecks issued to employees for a paycheck reversal (AC230) or exchange (AC1476) will be issued through the Statewide Financial System (SFS). Checks will no longer be accompanied by a transmittal letter. They will automatically be addressed to the employee’s attention and mailed to the address the agency has provided to the AC230 unit. To make changes to the address please contact the Payroll Reversal and Exchange mailbox.

Effective Date(s)

Immediately

OSC Actions

Exchange or partial payment checks will be issued once per week through the Statewide Financial System (SFS).

Agency Actions

Agencies should:

  • Continue to send Check Reversal (AC230) and Exchange (AC1476) forms to OSC.
  • Receive and distribute checks to the employees or next-of-kin.
  • Maintain an up to date address list with the AC230 Unit.
  • Send address update requests to the Payroll Reversal and Exchange mailbox.

Questions

Questions regarding this bulletin should be directed to the Payroll Reversal and Exchange mailbox.