Purpose
To provide the Division of Homeland Security and Emergency Services instructions for processing the 2017-2018 PEF OFPC Uniform Maintenance Allowance.
Affected Employees
Employees in the Fire Protection Specialist title series at the Office of Fire Prevention and Control (OFPC) in the Division of Homeland Security and Emergency Services who meet the eligibility criteria.
Background
The OFPC Uniform Allowance Side Letter contained in the 2017-2019 Agreement between the State of New York and the Public Employees Federation provides for a Uniform Maintenance Allowance.
Effective Date(s)
The 2017-2018 PEF OFPC Uniform Maintenance Allowance may be submitted beginning in Administration Pay Period 1L, paychecks dated 05/2/2018.
Eligibility Criteria
Employees in Bargaining Unit 05 on 04/01/2018 are eligible to receive the 2018 PEF OFPC Uniform Maintenance Allowance provided the employee:
- Has a Payroll Status of Active, Leave With Pay or Leave of Absence with an Action/Reason code of Leave of Absence/MLS (Mil Stip); and
- Has a Pay Basis Code of ANN or BIW (only if the employee has a Payroll Status of Leave With Pay with an Action/Reason code of Paid Leave of Absence/MLS); and
- Works full-time in a Fire Protection Specialist title and is required to wear a uniform; and
- Does not receive a regular uniform service.
An employee who otherwise meets the eligibility criteria but is on an authorized leave of absence with a Payroll Status of Leave of Absence (except with an Action/Reason code of Leave of Absence/MLS) and who returns to the payroll prior to 09/30/18, may receive the 2018 payment upon the return from leave.
Agency Actions
To pay eligible employees the PEF OFPC Uniform Maintenance Allowance of $88.00 (full-time employees) or $68.00 (part-time employees), agencies must submit the following information on the Time Entry page or the Time Entry Interface (NPAY502) using Earnings Code UAP.
2017-2018 PEF OFPC Uniform Maintenance Allowance
| Earnings Begin Date: | 04/01/17 or the date the employee returned to the payroll |
| Earnings End Date: | Same as Earnings Begin Date |
| Earn Code: | UAP |
| Amount: | $88.00 – full-time employees $68.00 – part-time employees |
Miscellaneous Payment Information
The 2017-2018 PEF OFPC Uniform Maintenance Allowance are not pensionable and are not included in the calculation of overtime.
Tax Information
The 2017-2018 PEF OFPC Uniform Maintenance Allowance (UAP) is supplemental taxable wages, will be included in the employee’s taxable gross and is subject to all employment and income taxes.
Federal, State and New York City income tax withholding will be calculated using the Aggregate method. Yonkers income tax withholding will be calculated using the Flat Rate method (1.61135% for Yonkers residents and 0.50% for Yonkers non-residents).
Payroll Register and Employee’s Paycheck/Advice
The Earnings Code UAP and the amount paid will be displayed on the Payroll Register. The Earnings Description Uniform Allowance – BU05 OFPC and the amount paid will appear on the employee’s paycheck stub or direct deposit advice.
Questions
Questions regarding eligibility for this payment may be directed to the Governor’s Office of Employee Relations.
Question regarding this bulletin may be directed to the Payroll Earnings mailbox.
Questions regarding taxes may be directed to the Tax and Compliance mailbox.