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Date: October 3, 2017

Bulletin Number: 1595 - REVISED

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Subject Outreach & Escheatment of 2016 Uncashed Payroll Checks

Purpose To provide agencies with information regarding the escheatment of uncashed payroll checks for calendar year 2016.

Affected Employees

Employees with one or more uncashed payroll checks originally issued in calendar year 2016.   
Background Abandoned Property Law §102 requires that uncashed checks become abandoned property after one year.

Abandoned Property Law §1422 requires State agencies to perform certain payee notification requirements:

In accordance with Abandoned Property Law §1422, an initial outreach letter was sent to all employees with a 2016 uncashed payroll check greater than $19.99 on September 26, 2017. A second outreach letter was sent via certified mail to all employees with a 2016 uncashed payroll check greater than $999.99 on November 3, 2017 with a requested return date of November 20, 2017.

Signed outreach letters that were returned were treated as a written request for reissuance of a payroll check. If responses were received prior to January 1, 2018 the checks were reissued. Any 2016 paychecks, including reissued 2016 paychecks, that remained uncashed as of February 1, 2018 will be stopped and the funds will be sent to the NYS Office of Unclaimed Funds on February 21, 2018.

Effective Date(s) Checks with an original issue date between January 1, 2016 and December 31, 2016.

Control-D Report Available Prior to Processing Control-D report NPAY539 (Non- Negotiated Payroll Checks) is available and updated monthly for agency use.   
Agency Actions Notify affected employees that stop payments will be issued for all uncashed payroll checks originally issued in 2016 and that the funds will be sent to the NYS Office of Unclaimed Funds (OUF) on February 21, 2018.  Employees can visit the Unclaimed Funds - Search for Lost Money website to search for money handed over to OUF and submit a claim to recover these funds.

OSC Actions On February 21, 2018 OSC will escheat all payroll checks originally issued in 2016 that remained uncashed as of February 1, 2018.

Questions Agency questions may be directed to the payroll deduction mailbox.

For more information regarding the escheatment schedule, see Operational Advisory 9 – Current Year Escheatment.