Date: October 28, 2016

Bulletin Number: 1514

Subject Verification of Agency Return Address on Employee Form W-2s (Wage and Tax Statement) for Tax Year 2016

Purpose To request verification of the agency addressthat will be displayed on employee Form W-2 for 2016.

Effective Date(s) Immediately.

Agency Actions Agencies must verify the agency return address for all Department ID(s) associated with their agency as listed in the Control-D Report NPAY529 (Agency’s Address Listing). If the agency address is correct, no further action is needed.
If the agency address is not correct, agencies must send an email to the Tax and Compliance mailbox providing the correct address prior to November 18, 2016
There is a 30 character limit for the agency name field.  Please ensure that any changes submitted are within this limit.

Please indicate “Agency Return Address” on the subject line and include your five-digit Department ID number(s) along with the correct agency name/return address in the email.  NOTE:  Changes made to the agency return address for Form W-2 also changes the return address for direct deposit advice statements.

Agency Response Deadline Agencies who need to correct their address must respond prior to November 18, 2016 to ensure that the correct return address is printed on Employee Form W-2 (Wage and Tax Statement) for 2016.

OSC Actions OSC will update PayServ with the agency name and address provided.

Control-D Report NPAY529 (AGENCY’S ADDRESS LISTING) dated November 1, 2016.

Questions Questions regarding this bulletin may be emailed to the Tax and Compliance mailbox.