Date: September 30, 2016

Bulletin Number: 1509

Subject 2016 Special Assignment to Duty Pay for Calendar Year 2015 for Public Employees Federation (PEF)

Purpose To provide agency instructions for processing the 2016 Special Assignment to Duty Pay.

Affected Employees
Employees of the Department of Transportation and the Office of Parks, Recreation and Historic Preservation in the following bargaining units who meet the eligibility criteria.

Professional, Scientific & Technical Services BU05

Background Pursuant to a side letter contained in the 2015-2016 Agreement between the State of New York and the Public Employees Federation (PEF), employees whose assignment constitutes an exposure to inherent danger by virtue of unavoidable proximity to vehicular traffic within the highway Rights-of-Way are eligible for Special Assignment to Duty Pay.

Effective Date(s)

Administration Pay Period 15L, paychecks dated 11/16/16.

Eligibility Criteria Full-time employees in BU05 in the Department of Transportation (Department ID 17xxx) or the Office of Parks, Recreation and Historic Preservation (Department ID 49xxx) who routinely work on Interstate Routes within NYS, on NYS highway routes or on NYS parkway systems at least one-third or more of the time actually worked in the previous calendar year are eligible for an annual lump sum payment of $500.

Agency Actions To pay the 2016 Special Assignment to Duty Pay to eligible employees, agencies must submit the following information on the Time Entry page or the Time Entry Interface (NPAY502) using Earnings Code SAD.

Earnings Begin Date:


Earnings End Date:


Earn Code:




Payroll Register and Employee’s Paycheck/Advice The Earnings Code SAD and the amount paid will be displayed on the Payroll Register.  The Earnings Description Special Assignment to Duty and the amount paid will appear on the employee’s paycheck stub or direct deposit advice.

Tax information The SAD payment is taxable income, will be included in the employee’s taxable gross and is subject to all employment taxes and income taxes.

Questions Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.