Agencies must not initiate new fixed tax transactions for employees.
For employees who have a fixed tax entry, agencies must contact the employee, request a new completed and signed W-4 or IT-2104 and any other applicable tax form, and update the employee’s Tax Data page(s) in PayServ accordingly. These records must be updated by February 1, 2008 to affect Institution paychecks dated February 14, 2008 and by February 8, 2008 to affect Administration paychecks dated February 20, 2008.
Agencies may refer to the new Control-D report NHRPTMP14 (Employees With Fixed Taxes) to identify these employees. This report identifies employees with a fixed tax entry on the employee’s Tax Data page. Agencies are required to update only those employees with a status of “A” (Active), “L” (Leave) or “P” (Paid Leave).
Note: Agencies are reminded that new forms (W-4 and/or IT-2104) are required whenever changes are made to an employee’s tax record.