Purpose

To provide instructions to agencies for processing the 2007 Uniform Cleaning and Maintenance Allowance payment.

Affected Employees

Employees designated M/C employees in Negotiating Unit Code 06 who meet the eligibility criteria defined below

Background

Pursuant to a GOER Memorandum dated December 4, 2007, a 2007 Uniform Cleaning and Maintenance Allowance payment is authorized for eligible M/C employees.

Effective Date(s)

This payment will be included in the regular paychecks dated December 20, 2007 (Institution) or December 26, 2007 (Administration)

Payment Amount and Eligibility

The 2007 Uniform Cleaning and Maintenance Allowance payment amount is $875 for full-time eligible employees. Employees assigned to the Department of Correctional Services Shock Incarceration Correctional Facilities are eligible to receive a Uniform Cleaning and Maintenance Allowance payment of $925.

Employees in the following departments and titles are eligible for the payment, provided the eligibility criteria defined below are met:

Department of Correctional Services:

• Deputy Superintendent of Security Services 2
• Deputy Superintendent of Security Services 3
• Correction Captain
• Director of C.E.R.T. Operations in DOCS

Department of Environmental Conservation:

• Director, Division of Law Enforcement
• Assistant Director, Division of Law Enforcement
• Director, Forest Ranger Services
• Assistant Director, Forest Ranger Services
• Environmental Conservation Investigator 4

Office of Parks, Recreation and Historic Preservation:

• Chief of Regional Park Police 1
• Chief of Regional Park Police 2
• Chief of Regional Park Police 3
• Director, Division of Law Enforcement
• Asst. Director, Park Police, Division of Law Enforcement

To be eligible for the full payment, the employee must be full-time annual salaried and be Active on the payroll on November 7, 2007 (Institution) or November 14, 2007 (Administration).

Eligible employees who are on Leave with at least 50% pay on November 7, 2007 (Institution) or November 14, 2007 (Administration) are eligible for the full payment.

Eligible employees working part-time are entitled to a prorated amount based on the employee’s part-time percentage November 7, 2007 (Institution) or November 14, 2007 (Administration).

Eligible part-time employees on Sick Leave at less than 50% pay are entitled to a prorated amount based on the employee’s regular part-time percentage prior to their leave.

Eligible employees on an approved Leave Without Pay on November 7, 2007 (Institution) or November 14, 2007 (Administration) are entitled to the payment, provided the employee returns to the payroll within one (1) year of the eligibility date.

Eligible employees on Military Stipend on November 7, 2007 (Institution) or November 14, 2007 (Administration) are eligible for the payment on the payment dates noted above.

Agency Actions

To pay the 2007 Uniform Cleaning and Maintenance Allowance to eligible employees, enter the following information on the Time Entry page in Pay Period 18L. The agency where the employee was employed on the eligibility date must submit the payment.

Miscellaneous Payment Information

The 2007 Uniform Cleaning and Maintenance Allowance payment is not pensionable and is not included in the calculation of overtime.

Payroll Register and Employee’s Paycheck/Advice

The Earnings Code UA7 and the amount will be displayed on the payroll register. The earnings description “Uniform Allowance NU06" and the amount will be displayed on the employee’s paycheck stub or direct deposit advice.

Questions

Questions about eligibility should be directed to your Agency Labor Relations Office.

Questions about payment processing should be directed to your Payroll Auditor.