Date:October 5, 2006
Bulletin Number:661

Year End Procedures and Deadlines for Processing Returned Paychecks  (AC-230s)


To notify agencies of AC-230 (Report of Check Returned for Refund or Exchange) procedures and deadlines.


Procedures for Returning Paychecks

Pursuant to the instructions on the AC-230, do not return any payroll checks to OSC for a partial refund if either of the following situations occurs:

  • The employee is still actively employed by your agency or any other State agency.
  • The employee is due any regular and/or lump sum payments that are equal to or exceed the amount to be refunded.
Processing  Dates

To efficiently prepare 2006 W-2s, AC-230s must be received by OSC no later than the following dates:

Check Date

Received by OSC

Prior to 10/3/06


10/4/06 to 10/31/06


11/1/06 to 11/30/06


12/1/06 to 12/29/06

(Institution)  12/29/06


(Administration) 1/3/07

AC-230s received after these deadlines may not be reflected in the 2006 W-2s.  Therefore, agencies will be responsible for issuing a corrected W-2 for each affected employee.



Questions regarding this bulletin may be directed to the Payroll Deductions mailbox.