Date: April 7, 2006 Bulletin Number: 635

Pre-Shift Briefing Adjustments for Fiscal Year 2005-06


To provide agencies with procedures for making Pre-Shift Briefing adjustments.

Affected Employees

Supervisory staff represented by Council 82 Agency Law Enforcement Services Unit (BU31) and Council 82 Security Supervisors Unit (BU61) who have been in positions eligible to receive Pre-Shift Briefing in Fiscal Year 2005-06 and are employed in any of the following agencies:

  • Office of General Services
  • Department of Correctional Services
  • Office of Parks, Recreation and Historic Preservation
  • Department of Health
  • Office of Mental Health
  • Office of Mental Retardation & Developmental Disabilities
  • State University of New York

Chapter 73 of the Laws of 2000, which implements the 1999-2003 Agreement for employees in the Security Supervisors Bargaining Unit (BU61), provides a minimum annual guarantee of $1,248.00 for Pre-Shift Briefing pay for employees who occupied positions in the Unit during FY 2005-06. For employees who do not have a full fiscal year in Bargaining Unit 31 or 61, the annual minimum guarantee is prorated at $48.00 per pay period based on the length of service in a Supervisory position during the fiscal year. Employees in Bargaining Unit 61 Supervisory positions that were certified as Bargaining Unit 31 Supervisory positions by the Public Employment Relations Board (PERB) on August 19, 2002 retain the same payment eligibility as in the Bargaining Unit 61 contract and should be paid accordingly.

Effective Date(s)


Control-D Report

After Pay Period 1 is processed, Control-D Report NHRP 736 will be available. The report will include employees who held a position in Bargaining Units 31 or 61 during FY 2005-06 and whose total Pre-Shift Briefing (PS6) amount was less than $1,248.00. The Pre-Shift Briefing amount (PS6) actually paid in 2005-06 also will be included on the report. This amount may include any payments earned in FY 2004-05 but paid in FY 2005-06. If the employee received payments from more than one agency, the report will identify the total paid in the current agency and all other agencies.

Agency Actions

For each employee who earned less than $1,248.00 for Pre-Shift Briefing during FY 2005-06:

  1. Calculate the Pre-Shift Briefing amount the employee was eligible to earn in FY 2005-06.
  2. Determine the amount the employee was actually paid for Pre-Shift Briefing for FY 2005-06.
  • Using the amount identified on the report, subtract any amount that was paid in FY 2005-06 but was earned in FY 2004-05 and add any amount paid in FY 2006-07 that was actually earned in FY 2005-06. If necessary, contact the employee’s previous agency to confirm the Pre-Shift Briefing amount received.
  1. Determine the amount of Pre-Shift Briefing due by subtracting the total amount paid from the amount the employee was eligible to earn.
  2. Process the adjustment through the Time Entry panel as follows:

Earn Begin Date:

Enter the last day of Pay Period 26L (3/29/06 for Institution or 4/5/06 for Administration) or, if the employee is Inactive or in another bargaining unit on the last day of Pay Period 26L, enter the last day paid in Bargaining Unit 31 or 61.

Earn End Date:

Same as the Begin Date

Earnings Code:



The adjustment amount



Questions regarding this payment may be directed to your Payroll Auditor.