Date: September 23, 2005 Bulletin Number: 579
Year End Processing and Deadlines for Returned Paychecks
To notify agencies of AC-230 (Report of Check Returned for Refund or Exchange) procedures and deadlines.
Processing Rules for Returning Checks

Pursuant to the instructions on the AC-230, do not return any payroll checks to OSC for a partial refund if either of the following situations occurs:

  • The employee is still actively employed by your agency or any other State agency.
  • The employee is due any regular and/or lump sum payments that are equal to or exceed the amount to be refunded.

To efficiently prepare 2005 W-2s, AC-230s must be received by OSC no later than the following dates:

Check date Received by OSC
Prior to 10/03/05 10/31/05
10/03/05 to 10/31/05 11/18/05
11/01/05 to 11/30/05 12/09/05
12/01/05 to 12/30/05 12/28/05 (Institution)
  1/04/06 (Administration)

AC-230s received after these deadlines may not be reflected in the 2005 W-2s. Therefore, agencies will be responsible for issuing a corrected W-2 for each affected employee.

Questions regarding this bulletin may be directed to the Payroll Deductions mailbox.