Date: April 8, 2005 Bulletin Number: 556

Change in Maintenance Rates for Employee Housing and Meals

To inform agencies (with the exception of the City University of New York) of increases in maintenance rates for employee housing and meals.

Affected Employees
Employees with deductions for employee housing and/or meals using Deduction Codes 401 (Taxable Maintenance) or 402 (Non-Taxable Maintenance).

In accordance with the Division of the Budget Policy and Reporting Manual, Revised Item B-300 (effective 3/31/05), maintenance rates have been increased.

The Determining Taxability of Maintenance Deductions” contains the rules for determining the taxable status of maintenance deductions for State employees.

Effective Date(s)
Checks dated April 28, 2005 (Institution).
Checks dated May 4, 2005 (Administration).
Checks dated July 13, 2005 (SUNY rate change).

OSC Actions
(Control-D Reports)
The Control-D Report NBEN725 (Employees with Maintenance Deductions) that identifies employees who have maintenance deductions in each agency (excluding SUNY*) is now available.

*The NBEN725 for SUNY employees will be available in Control-D on July 1, 2005.

Agency Actions
Agencies must report changes to maintenance deductions by inserting a new effective dated row in the General Deduction page.

Note: The effective date to be entered is the first day of the pay period for the check date in which the deduction will be effective.


The Division of the Budget Policy and Reporting Manual, Item B-300 (effective 3/31/05) is available at http://www.budget.state.ny.us/bprm/b/b300.html. If you are unable to electronically access this information, please request a hard copy from the Division of the Budget at 518-474-0429. Questions regarding this bulletin may be directed to the Payroll Deductions mailbox.