Purpose

To provide agency procedures and introduce the new Earn Code SAD to process the lump sum payment for Special Assignment to Duty.

Affected Employees

Employees in the following bargaining units who meet the eligibility criteria:

Effective Date(s)

Administration Pay Period 27L, checks dated April 20, 2005.

Background

A pilot program for CSEA employees on Special Assignment to Duty was implemented during negotiations of the 2003-2007 contracts. This lump sum payment is for employees whose assigned duty is to routinely work on Interstate routes within NYS, all NYS Highway routes and all NYS Parkway systems. The assignment constitutes an exposure to inherent danger by virtue of unavoidable proximity to vehicular traffic within the highway rights-of-way.

Eligibility Criteria

Full-time salaried employees in Bargaining Units 02, 03 or 04 are eligible for the $500.00 lump sum payment if the employee’s assigned duty is to routinely work on Interstate routes within NYS, all NYS Highway routes or all NYS Parkway systems at least 50% of the time actually worked in the previous calendar year.

The lump sum payment must be paid in the last pay period of the fiscal year following the calendar year in which the assignment was performed beginning with Fiscal Year 2004-2005.

Refer to GOER letter dated April 27, 2004 for more information regarding the Special Assignment to Duty Pay and a list of eligible assignments.

New Earn Code and Agency Actions

The agency must use the following procedure when reporting the Special Assignment to Duty payment of $500.00 on the Time Entry page:

Payroll Register and Employee Paycheck/Advice

The Earn Code SAD and the amount will be displayed on the payroll register. The earnings description Special Assignment to Duty and the amount will be displayed on the employee’s paycheck or advice.

Questions

Questions regarding this bulletin may be directed to the Payroll Audit mailbox.