Date: December 24, 2004 Bulletin Number: 530

Instructions for Entering Tax Deferred Annuity (TDA) and Supplemental Retirement Annuity (SRA) Deductions for the Year 2005

To provide instructions for entering TDA and SRA deductions for 2005.
Affected Employees

Employees who currently have any of the following deductions:

403 Supplemental Retirement Annuity (CUNY)
413 NBE Tax Deferred Annuity (CUNY)
414 NYT Tax Deferred Annuity (CUNY)
417 HRC Tax Deferred Annuity (CUNY)
419 CUNY TDA Copeland (CUNY)
404 Supplemental Retirement Annuity (SUNY)
405 TIAA Special Annuity (SUNY)
408 SUNY TDA Fidelity (SUNY)
415 UUP Tax Deferred Annuity (SUNY)
432 ED TDA Copeland (11000, 11260, 11270)

At the beginning of each calendar year, OSC inserts a new effective-dated row with a default Goal Amount (the normal maximum limit announced by the IRS for the calendar year) for all SRA/TDA deductions.

Effective Date(s)
Institution checks dated January 6, 2005 and Administration checks dated January 12, 2005.

OSC Actions

For employees who have an active SRA/TDA deduction and whose status is Active, Paid Leave or Leave Without Pay, OSC has inserted a new effective-dated row (using the beginning date of the first pay period of 2005) with the current deduction percent or Flat Amount and a default Goal Amount of $14,000 (normal maximum YTD contribution for 2005), and zero out any Goal Balances.

For employees who have an SRA/TDA deduction that is not end dated and whose status is Retired, Terminated or Deceased, OSC has end dated these SRA/TDA deductions.

Agency Actions

Agencies must review the NBEN749 SRA/TDA Default Goal Amount report of participating employees. This report will be available in Control-D on or about December 24, 2004.

If a change to the employee's current deduction or Goal Amount for 2005 is necessary, agencies must update the General Deduction page in accordance with the instructions below.

Agency Processing Instructions to Change Existing Deductions or Report New Deductions

If changes are necessary, the transaction should be entered during the processing of the pay period that the deduction would take effect. Do not insert future-dated transactions for these deduction codes.

If it is necessary to change the Deduction Amount/Percent or the Goal Amount, agencies must insert a new effective-dated row. All information will roll up on the newly inserted row, unless the Goal Amount and Goal Balance are equal.

If the Deduction Amount/Percent is changing, the agency must insert a new effective-dated row and overwrite the Deduction Amount/Percent.

If the Goal Amount is changing, the agency must insert a new effective-dated row and overwrite the Goal Amount.If the Deduction is being cancelled, the agency must insert a new effective-dated row and change the Effective Date to be the first day of the pay period in which the deduction should be cancelled. The agency must also enter the Deduction End Date which is the same as the Effective Date.

Agencies should never enter or change the Goal Balance Amount.


Questions regarding this bulletin may be directed to the Payroll Deductions mailbox.