Purpose
To notify agencies of AC-230 (Report of Check Returned for Refund or Exchange) procedures and deadlines.
Processing Rules For Returned Checks
Pursuant to the instructions on the AC-230, do not return any payroll checks to OSC for a partial refund if either of the following situations exists:
- The employee is still actively employed by your agency or any other state agency.
- The employee is due any regular and/or lump sum payments that are equal to or exceed the amount to be refunded.
Processing Dates
To efficiently prepare 2004 W-2s, AC-230s must be received by OSC no later than the following dates:
Check Date | Received by OSC |
Prior to 10/01/2004 | 10/29/2004 |
10/01/2004 to 10/31/2004 | 11/19/2004 |
11/01/2004 to 11/30/2004 | 12/10/2004 |
12/01/2004 to 12/31/2004 | 12/29/2004 - Institution 1/05/2005 - Administration |
AC-230s received after these deadlines may will not be reflected in the 2004 W-2s. Accordingly, agencies will be responsible for issuing a corrected W-2 for each affected employee.
Questions
Questions regarding this bulletin may be directed to the Payroll Deductions mailbox.