NYS Comptroller Seal

Bureau of State Payroll Services


  Date: April 9, 2004  Bulletin No. 479

Subject Change in Maintenance Rates for Employee Housing and Meals

To inform Agencies (with the exception of the City University of New York) of increases in maintenance rates for employee housing and meals.

Affected Employees

Employees with deductions for employee housing and/or meals using Deduction Code 401 (Taxable Maintenance) or Deduction Code 402 (Non-Taxable Maintenance).


Checks dated April 21, 2004 (Administration)

Checks dated April 28, 2004 (Institution)

Checks dated July 14, 2004 (SUNY rate changes)


In accordance with the Budget Policy Reporting Manual, Revised Item B-300, issued on April 2, 2004, maintenance rates have been increased.  

Determining Taxability of Maintenance Deductions, contains the rules for determining the taxable status of maintenance deductions for State employees

OSC Actions

The Control D Report NBEN725 that identifies employees who have maintenance deductions in each Agency is now available. 

Agency Actions

Report changes to maintenance deductions by inserting a new effective dated row in the General Deduction page.

Note:   The effective date to be entered is the first day of the Pay Period for the check date in which the deduction will be effective. 


Budget Policy Reporting Manual, Item B-300 is available at www.budget.state.ny.us/bprm. If you are unable to electronically access this information, please call the Division of the Budget at (518) 474-0429 to request a hard copy. 

Questions regarding this bulletin may be directed to the Payroll Deductions mailbox.