|Date: April 2, 2004||
Bulletin No. 472
|Subject||Schedule for Agency Payroll Submission and Availability of Reports and Files|
|Purpose||To provide Agencies with the schedule for payroll submission and the dates for availability of payroll reports and files.|
|Fiscal Year 2004-2005|
For Agencies paid on a lag basis, the
submission deadline is generally the last day of the payroll period
(Wednesday). For Agencies paid on a current basis, the submission deadline
is generally the last day of the previous payroll period (Wednesday).
Due to holidays and special processing, earlier submission deadlines are necessary to ensure that paychecks are issued timely. To assist Agencies in identifying the earlier deadlines, the dates have been bolded on the attached schedule.
Time Entry Transactions
|Agency Procedure: Entering Transactions After the Deadline||
After the Agency deadline, the Agency must
not enter any data into the Position Data, Job Data, Job Request,
Additional Pay, Hire, Rehire, or Concurrent Hire pages, until the 2nd Friday
after the Agency deadline, unless the effective date of the action(s)
is within, or subsequent to, the following pay period.
Requesting "Additional" Transactions
OSC recognizes that occasionally there may be an extraordinary circumstance that prevents an Agency from meeting the established deadline.
After the submission deadline, if an Agency determines that there is an urgent transaction that was not entered, the Agency may request that OSC accept an "additional" transaction. The Agency should contact their payroll auditor or Gary Mazula in the Salary Determination Unit (518/486-3088) if the additional action requires salary determination.
Exception: The following agencies must contact their auditor for a salary related "additional" transaction:
Note: If an "additional" transaction is requested and approved, an additional AC3202 (Payroll Certification Form) must be submitted to OSC. Refer to Payroll Bulletin No. 460 for further instructions.
|Questions||Questions about the schedule for agency payroll submission should be directed to your payroll auditor.|
|Attachment - Schedule for Agency Payroll Submission and Report and File Availability|