|Date: March 16, 2004||Bulletin No. 461|
|Subject||April 2004 PS&T Longevity Lump Sum Payment (LLS)|
|Purpose||To inform Agencies of OSC's automatic processing of the LLS and to provide instructions for payments not processed automatically.|
|Affected Employees||Longevity-eligible employees in BU 05 with an Increment Code of 1976-1998.|
|Effective Date(s)||Payment will be processed in a separate check dated April 15, 2004 (Institution), and April 21, 2004 (Administration). There will be no direct deposit for this payment.|
agreement between the State and the Public Employees Federation (PEF)
provides for a Longevity Lump Sum (LLS) payment of $1,250 or $2,500.|
The agreement states that employees who were eligible for a LLS payment in April 2003 and who still meet the eligibility requirements shall remain eligible for subsequent LLS payments in each succeeding April, at the same rate received in April 2003, until a successor agreement is negotiated. Payments will be made to such employees in April 2004.
The agreement further states that any employee who becomes eligible for a LLS Payment for the first time on or after March 31, 2004 shall not receive the payment until a successor agreement is negotiated.
|Eligible PEF Employees||
Employees in graded positions (Grades
001-037) and NS (Grade 600) positions which are equated to grade are
eligible for the payment if they:
Continuous service, as used in
determining eligibility for the Longevity Lump Sum payment, is paid service
(including part-time annual-salaried service and Sick Leave at half pay) or
time on Workers' Compensation Leave or Military Leave.
The Agency should request the LLS
payment after the completion of six (6) full Pay Periods in the lower grade.
|OSC Actions - Automatic Processing||
OSC will automatically insert a row on
the Additional Pay page to make the payment using the Earn Code LLS.
The Longevity Payment is $1,250 for six (6) years at the job rate and $2,500
for eleven (11) years at the job rate or a pro-rated amount, as described
The LLS is a one-time, lump
sum payment which is included as salary for retirement purposes and in the
calculation of overtime compensation (refer to OVERTIME COMPENSATION, Part
III, Page 1 of the OSC Salary Manual). The 2004 Longevity Lump Sum Payment
is included in the calculation of overtime earned from April 1, 2004 through
March 31, 2005 for all Agencies.
|Agency Actions - Payments to Employees Not Paid Automatically||
To pay an employee after the
automatic payment has been processed, use the Additional Pay Page as
*If an Institution Agency enters a
transaction in Pay Period 2L for an employee who returned to the payroll on
April 15, 2004, the effective date should be 04152004. If an Administration
Agency enters a transaction in Pay Period 2L for an employee who returned to
the payroll on April 8, 2004, the date should be 04082004.
|Control D Report and Preparation for Payment||
Prior to the automatic processing,
Control D Report NPAY756, PS&T Longevity Eligibility Listing, will be
available for Agency review on March 15, 2004. This report is a preliminary
listing of employees eligible for the LLS as of March 15, 2004.
Agencies should review this listing carefully, paying particular attention to employees who are ineligible due to an "Unsatisfactory" rating between January 1 and December 31, 2003.
Corrections to the preliminary listing should be submitted on the Correction Sheet, which is attached to this Bulletin. (The form may be duplicated if additional copies are needed.) This form must be used to add employees who do not appear on the listing, to delete employees who should not appear on the listing, and to change incorrect information pertaining to an employee appearing on the listing. The Agency must not add employees whose eligibility will change due to a transaction that will be processed prior to Pay Period 2, 2004.
This form should also be used to add eligible employees in NS positions that are equated to grades. If the equated grade is not listed on the Budget Certificate, Agencies must submit documentation of the salary equation along with the Correction Sheet.
Corrections should be submitted as soon as possible and must be received no later than March 24, 2004. Please fax corrections to the Salary Determination Unit, at (518) 486-3089.
After the automatic processing, Control D Report NHRP703, Mass Additional Pay Report, will identify all employees receiving the automatic payment.
|Deductions & Withholding Taxes||Deductions will be taken for Federal, State, New York City and Yonkers City taxes, Social Security/Medicare, retirement normal contributions, garnishments and Federal levies. There will be no special tax calculations. For employees receiving the payment who have an additional tax amount in their record, the additional tax will also be included in the tax calculation for this payment.|
|Payroll Register and Employee's Paycheck||
The Earnings Code LLS and the
amount will be displayed on the payroll register. The earnings description PS&T
Longevity LSP and the amount will be printed on the employee's paycheck.
This payment will be made in a separate check, regardless of when paid. There will be no direct deposit for this payment. The separate check will be issued along with the employee's regular check or direct deposit advice for the check date submitted.
|Questions||Questions regarding this bulletin may be directed to the Salary Determination mailbox.|
|Attachment - Correction Sheet|