NYS Comptroller Seal


Bureau of State Payroll Services


  Date:  December 9, 2003 Bulletin No. 448 (OGS)

NOTE:  This Bulletin is intended for Office of General Services (OGS) only.
Subject 2003 OGS Bonus Payment
Purpose To explain procedures for processing OGS Bonus Payments.
Affected Employees CSEA Operational Services Unit (BU 03) within the Office of General Services.
Background Pursuant to Memorandum of Understanding between OGS and CSEA, dated May 31, 2000, annual salaried employees in the title Building Service Assistant 1 who have at least one year of service are eligible for a discretionary Bonus lump sum payment based on an assessment evaluation for a specified rating period. The full rating period for the 2003 payment is 11/1/02 - 10/31/03.
Pay Period Administration 18-Lag, check dated December 17, 2003.
Payment Amount and Eligibility Criteria The amount of the payment cannot exceed $500. 

Eligible employees who were part-time during the rating period are entitled to a pro-rated amount.

Eligible employees who are currently inactive including those on leave-without-pay are entitled to receive the payment immediately.
Agency Procedures To pay employees who are currently active in an eligible title, enter the following information in the Additional Pay panel:

Earn Code: OGS
Effective Date: 11/20/03 for active and inactive employees*
O.T. Effective Date: 11/20/03 for active and inactive employees*
Earnings: Amount of payment
Earn End Date: 11/17/04 for active and inactive employees*
Goal Balance: Leave Blank
Click OK to Pay
Save the Transaction


* To pay employees who meet the eligibility criteria but are no longer in an eligible title, the date entered must be the last date the employee was in an eligible title.

The OGS payment will be included in the calculation of overtime for the period 11/20/03 through 11/17/04.

Note: If an employee receiving this payment is subsequently appointed to another title that is ineligible for the payment, the agency must insert a row to end the earnings by entering the last date the employee was in an eligible title as the Effective Date and the Earn End Date.   The agency must also fill in the Goal Balance with the amount of the payment.


Miscellaneous Payment Information The OGS Bonus Payment is not pensionable.
Payroll Register and Employee's Paycheck/Advice The OGS earnings will be included in the employee's regular paycheck or advice. The earn code OGS and the amount will be displayed on the payroll register. The earn code description OGS Bonus and the amount will appear on the employee's check or direct deposit advice.
Questions Questions concerning payment processing may be directed to your payroll auditor.