|Date: July 1, 2003||Bulletin No. 408|
|Subject||Changes to Time Entry Pages and the Miscellaneous File|
|Purpose||To provide an overview of Time Entry and highlight the changes resulting from the Payroll System upgrade.|
|Affected Employees||All Employees|
The Time Entry page is used to submit a one time or non-recurring payment for an employee. Earnings may include Overtime, Holiday Pay, Lost Time, Extra Time, Uniform Allowances and regular hours for hourly employees, etc. An employee’s earnings eligibility is determined by the Earnings Program assigned to the employee’s position and eligible earnings may be found in the Earns Code Search List on the Time Entry page.
Earnings are submitted either by direct entry into the Time Entry page or via a Miscellaneous File transfer from an agency system.
The Payroll System has been changed to provide more edits and warnings for the agency user.
Error messages prevent the user from saving or submitting a transaction if information is in error or incomplete.
Warning messages advise the user to review a transaction for accuracy.If an error message is received when entering directly, the user must correct the transaction in order to save the transaction. If the transaction is submitted via a Miscellaneous File, the transaction will be rejected and appear on the Warning/Reject Report. The error must be corrected and entered directly online.
If a warning message is received when entering directly, and if the transaction is inaccurate, the user must correct the data in question and save. If the warning message is generated from a Miscellaneous File, the transaction will be entered into Time Entry and the warning message will appear on the Warning/Reject File. Corrections, if necessary, must be made online.
|Path||Compensate Employees> Maintain Payroll Data (US)> Use >Time Entry|
|System Processing Changes|
The new edits and warnings will greatly assist the agencies in transaction submittal.
Important changes include:
The agency must carefully review all error and warning messages and change or confirm all transactions accordingly.
Questions that relate to changes to Time Entry processing resulting from the Payroll System (PayServ) upgrade may be directed to the Payroll Audit mailbox.
Prior to August 4, questions will be answered within two business days. After August 4, questions will be answered within 24 hours.