|Date: July 1, 2003||Bulletin No. 404|
|Subject||Changes to Job Data|
|Purpose||To provide an overview of Job Data and highlight the changes resulting from the Payroll System upgrade.|
|Affected Employees||All Employees|
|Overview||The Job Data Component now consists of a group of 5 pages (Work Location, Job Information, Payroll, Salary Plan and Compensation). There are also hyperlinks on the bottom of each page that allow the user to navigate from page to page. The data is recorded by effective date and effective sequence and forms a complete historical record in the Payroll System. If an employee has jobs in more than one agency or company, he/she will have more than one record number. The user views historical rows by moving from row to row.|
|Path||Administer Workforce > Administer Workforce (GBL) > Use > Job Data Agency|
|New Fields||Work Location
Job Indicator: This is system-generated and displays Primary Job or Secondary Job and has no processing behind it.
Date Created: Replaces Action Date; displays the date the transaction was entered.
Regulatory Region: Displays USA (United States)
Business Unit: Displays NYSPY (New York State Payroll)
Comments: This is a hyperlink that will bring the agency to the General Comments page. The agency may click on the Comments hyperlink and the General Comments page will open at all times except when entering a new hire. The hire transaction must be saved before the agency can use the hyperlink to General Comments.
Compensation Rate: Replaces Comp Rate/Curr Code. Displays the employee’s BIW earnings, hourly rate, biweekly rate or contract amount using the employee’s part time percentage.
Frequency: Job frequency is linked to an employee's pay basis code and bargaining unit. It is used by the system to calculate the employee’s compensation rate. Based on the employee's pay basis code and department, it is also used by the system to determine leap year calculations. Values include: AA-April Leap Year processing for the Admin Cycle, AI-April Leap Year processing the for Inst Cycle, BA-September Leap Year processing for the Admin Cycle, B-Biweekly, C-Contract, H-Hourly, M-Monthly.Pay Components
Rate Code: Defines how an employee’s salary is expressed. Values include: ANNUAL, BIWKLY or HOURLY.
Salary: Replaces the FTA Salary, and Comp Rate, and displays the employee’s full salary for all pay basis codes.
Frequency: Used in payroll processing and is linked to the employee’s rate code. Values include: A (Annual), B (Biweekly), or H (Hourly).
Benefit Program ParticipationBenefit Record Number: The employee benefit record number has been added to this page and removed from Employment Data 1.
|Questions||Questions that relate to changes in Job Data resulting from the Payroll System (PayServ) upgrade may be directed to the Payroll Audit mailbox.
Prior to August 4, questions will be answered within two business days. After August 4, questions will be answered within 24 hours.