|Date: July 1, 2003||Bulletin No. 401|
|Subject||Summary of Payroll Upgrade-Related Bulletins and Information Sources|
|Purpose||To provide payroll users with a summary of upgrade-related bulletins and other resources available to assist in the transition to the upgraded Payroll System.|
On August 4, 2003, New York State will begin using an upgraded version of the Payroll System (PayServ). The first checks to be processed using the new system will be the Institution check dated August 21, 2003, followed by the Administration check dated August 27, 2003. The new system is browser-based and has a different look and feel than the current payroll system (PaySR). While most of the functionality of the system remains the same, there are a few key differences. The panels are now web pages. The navigation around the pages is a little different but they contain nearly all the same information. Features have been added that make the information easier to use. More system edits have been included to assist users in entering data more accurately. These changes may make the process seem different, but most agency procedures will not change. In order to facilitate users’ transition to PayServ, several resources are available including:
A series of bulletins are being issued concurrently with this bulletin. Together, they provide an overview and highlight the changes for every major component of the payroll system that has changes. Additionally, a few upgrade-related bulletins were issued previously to prepare agencies for the transition. These remain important references.
The upgrade-specific bulletins are as follows:
These bulletins are designed to give users a quick reference to the new fields and to changes in the system that impact payroll processing. Where appropriate, most bulletins provide a brief overview describing how that component of the Payroll System functions. The bulletins then describe the key changes in system processing and agency requirements. The bulletins outline the new steps in the process. They do not provide comprehensive descriptions of processes that have not changed. If the process itself is new, such as viewing the new Workers Compensation Refund Summary, the entire procedure is documented. If the bulletin does not mention a change in procedure, the procedure remains the same.
Additional upgrade-related bulletins which have been or will be issued shortly include:
Additional information was distributed as technical memos.
Web-Based Learning Assistant (WLA)
To resolve payroll processing questions, please contact the resource(s) listed in specific bulletins.
For problems logging into the Training Sandbox or into PayServ, please contact the OSC BITS Help Desk at (518) 486-6745.Problems regarding Application Security, i.e. your access is not the same as it was in PaySR, should be directed to the Payroll Services mailbox. After August 24, 2003, users should contact their agency security coordinator to address application security issues.