NYS Comptroller Seal


Bureau of State Payroll Services


  Date:  May 2, 2003 Bulletin No. 391

Subject Schedule for Agency Payroll Submission and Availability of Reports and Files to Accommodate the Payroll System Upgrade from PaySR to PayServ
Purpose To provide agencies with the schedule for payroll submission and the dates for availability of payroll reports and files for the payroll periods prior to the upgrade to PayServ.
Institution Check Date 6/26/03 through Administration Check Date 8/13/03. 
A processing schedule for the post-upgrade payroll periods is forthcoming.
Background Due to the upgrade of the payroll system from PaySR to PayServ, scheduled for 8/4/03, earlier submission deadlines are necessary. To accomplish the conversion of records, agencies will only have View access to PaySR from 7/23/03 through 8/03/03.

Note: The schedule for the availability of paychecks, advices, and direct deposit transactions will remain the same.
Agency Responsibility Agencies must adhere to the revised submission deadlines contained in Attachment A.

Additional processing information is included in:
Attachment B for Institution cycle agencies
Attachment C for Administration cycle agencies

After the agency deadline, agencies may continue to enter transactions into PaySR in accordance with dates noted in the column "Agency Entry After On-Line Submission Deadline" (see attachments B & C). These transactions will be processed in a subsequent pay period, based on the effective dates of the transactions.

System Availability To assist agencies with meeting submission deadlines, PaySR will be available each weekday until 6:00 P.M. and will also be available on the following weekends:

Saturday 6/14/03 6:30am - 4:00pm
6/21/03 6:30am - 4:00pm
6/28/03 6:30am - 4:00pm
7/05/03 6:30am - 4:00pm
7/12/03 6:30am - 4:00pm
7/19/05 6:30am - 4:00pm

Sunday 6/15/03 6:30am 12:30pm
6/22/03 6:30am 12:30pm
6/29/03 6:30am 12:30pm
7/06/03 6:30am 12:30pm
7/13/03 6:30am 12:30pm

After the last submission deadline, 7/14/03 for Institution agencies and 7/18/03 for Administration agencies, no additional transactions may be entered into PaySR, except as stated in the final footnote contained in each of the attachments.

Effective immediately, agencies may not enter transactions into PaySR if the effective date is on or after:

7/24/03 for Lag Institution Payrolls
8/07/03 for Current Institution Payrolls
7/31/03 for Lag Administration Payrolls
8/14/03 for Current Administration Payrolls

Transactions with these effective dates may be entered when PayServ is available on 8/04/03.

Additional Information Additional information and guidance will be provided to agencies regarding the management of the compressed schedule.
Questions If you have any questions, please contact your auditor.
  Attachment A - Submission Deadlines
Attachment B - Processing Information for Institution Cycle
Attachment C - Processing Information for Administration Cycle