Purpose
To explain the procedures for processing the Work Related Clothing Allowance and Uniform Maintenance Allowance payments
Affected Employees and Eligibility Criteria
CSEA Operational Services Unit (BU03) 1999 and 2000 $44 Work Related Clothing Allowance
The work related clothing allowance of $44 per year is to be paid either through the Payroll System using the Time Entry panel or on a Standard Voucher. Standard Vouchers are to be used to reimburse employees when receipts are provided. If no receipts are provided, the payment is taxable and must be paid on the payroll.
To be eligible for the payment(s), the employee must be on the payroll as a full-time employee in BU 03 on the eligibility date(s) listed below:
- October 1, 1999 for the 1999 payment
- October 1, 2000 for the 2000 payment
Employees who were on an approved leave (with or without pay) on the eligibility date, including employees on Workers' Compensation Leave, who otherwise satisfy the eligibility criteria, are entitled to the allowance if they return to the payroll by:
- March 31, 2000 for the 1999 payment
- March 31, 2001 for the 2000 payment
CSEA Institutional Services Unit (BU04) 1999 and 2000 $60 or $40 Uniform Maintenance Allowance
Full-time eligible employees are entitled to a uniform maintenance allowance of $60 per year. Part-time eligible employees are entitled to a uniform maintenance allowance of $40 per year. This allowance is processed using the Time Entry panel.
To be eligible for the payment(s), the employee must:
- Be working in an eligible title on the eligibility date(s) listed below:
- October 1, 1999 for the 1999 payment
- October 1, 2000 for the 2000 payment
Refer to the Memorandum dated, October 16, 2000, from the Governor's Office of Employee Relations for a list of eligible titles.
- Have completed six months of service in the eligible title:
During the fiscal year 1999-2000 for the 1999 payment
During the fiscal year 2000-2001 for the 2000 payment
Employees who were on an approved leave (with or without pay) on the eligibility date, including employees on Workers' Compensation Leave, who otherwise satisfy the eligibility criteria, are entitled to the allowance if they return to the payroll by:
- March 31, 2000 for the 1999 payment
- March 31, 2001 for the 2000 payment
CSEA Institutional Services Unit (BU04) 1999 and 2000 Work Related Clothing Allowance
The work related clothing allowance of up to $30 for each year is not to be paid through the Payroll System, as employees are required to provide receipts. Standard Vouchers should be prepared by agencies to reimburse eligible employees.
Agency Payment Processing Instructions
Effective immediately, agencies may submit transactions on the Time Entry panel as follows:
Work Related Clothing Allowance (BU 03)
For the October 1999 payment:
Earning Begin Date: | 10011999 or date returned to the payroll |
Earning End Date: | 10011999 or date returned to the payroll |
Earn Code: | UA2 |
Amount: | $44.00 |
For the October 2000 payment:
Earning Begin Date: | 10012000 or date returned to the payroll |
Earning End Date: | 10012000 or date returned to the payroll |
Earn Code : | UA2 |
Amount: | $44.00 |
Uniform Maintenance Allowance (BU 04)
For the October 1999 payment:
Earning Begin Date: | 10011999 or date returned to the payroll |
Earning End Date: | 10011999 or date returned to the payroll |
Earn Code: | UA4 |
Amount: | $60.00 (Full-time employees) $40.00 (Part-time employees) |
For the October 2000 payment:
Earning Begin Date: | 10012000 or date returned to the payroll |
Earning End Date: | 10012000 or date returned to the payroll |
Earn Code | UA4 |
Amount: | $60.00 (Full-time employees) $40.00 (Part-time employees) |
Payroll Register and Employee Paycheck
The amounts will be included in the employee's regular paycheck, subject to payroll taxes and reported as ordinary income on the employee's W-2. The earn code UA2 or UA4 and the amount will be displayed on the payroll register. The earnings description 'Uniform Allowance NU03' or 'Uniform Allowance NU04' and the amount will be displayed on the employee's check or advice.
Questions
Questions on eligibility should be directed to the Governor's Office of Employee Relations.
Questions regarding payment processing may be directed to the Payroll Audit mailbox.