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Operational Advisory
Office of Operations
Bureau of State Accounting Operations

Advisory Number: 8
Advisory Name: State Check Outreach
Date Issued: 11/13/2013 Date Last Updated: 07/12/2018
Subject:
State Check Outreach

Guidance:
The 2018 outreach letters will be mailed to payees who have not cashed a State check issued to them in calendar year 2017. These letters notify payees that the proceeds of an uncashed check will be turned over to the OSC Office of Unclaimed Funds if action is not taken to negotiate the payment or seek a replacement check.

Letters will be mailed out to payees on July 18, 2018, with a requested return date of August 24, 2018. A second letter will be sent out for checks over $1,000 that remain outstanding during the Fall. To ensure that respondents do not receive a second letter, all cancellation requests for checks over $1,000 should be submitted prior to September 7, 2018. These dates are posted on the Agency Calendar.

For more information regarding the escheatment process see the Guide to Financial Operations, Chapter XIV, Section 1 - Outstanding Check Outreach and Escheatment.

Information regarding the standard check replacement process for Comptroller’s Refund Account checks can be located in Chapter XII, Section 9.G –Reissuing or Cancelling a Refund Check. 

Information regarding the standard check replacement process for General Checking Account Checks can be located in Chapter XII, Section 9.C – Reissuing or Cancelling a Vendor Check.

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