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Accounts Payable Advisory
Office of Operations
Bureau of State Expenditures

Advisory Number: 35
Advisory Name: Voucher Payment Terms
Date Issued: 02/10/2014 Date Last Updated: 07/27/2018
Subject:
Updates to the payment terms available in the Statewide Financial System (SFS) and new guidance on adjusting the Scheduled Due date.
Reference:
Guide to Financial Operations (GFO), Chapter XII, Section 5.F.4 - Selecting the Appropriate Payment Terms

Update:
The Office of the State Comptroller (OSC) updated the list of payment terms available in the SFS. A new payment term of “20” has been added for utility payments, as these types of payments are typically due within 20 days. Agencies are not allowed to use this term for other types of payments. Agencies should contact the SFS Help Desk at HelpDesk@sfs.ny.gov to request a new payment term be added to the SFS.

In addition, OSC has provided guidance on adjusting the Scheduled Due date for special circumstances such as lapsing, fiscal year-end and emergency payments. Please refer to Chapter XII, Section 5.F.4 - Selecting the Appropriate Payment Terms for more information.

 

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