Vendor Record Maintenance

Once registered, vendors are responsible for ensuring their information on the Vendor File is accurate. There are two ways to maintain Vendor File information: online, using the New York State Vendor Self Service application or manually, by submitting the appropriate form(s) to New York State. New York State Vendor Self Service is the preferred method for vendors to update their account information.

Name Change:

AC 3237-S Substitute W-9 for Vendor Name Changes

For more information on changing a vendor name see the name change section of the Vendor Guide.

Contacts:

AC 3262-S  Add, Change or Delete Vendor Contact Information

For more information on adding, changing or removing a contact, see the contact section of the Vendor Guide.

Addresses:

AC 3263-S  Add or Change Vendor Address

AC 3264-S  Add or Change Vendor Address Continuation

AC 3265-S  Delete Vendor Address

For more information on adding, changing or removing an address, see the address section of the Vendor Guide.


Banking Information:

AC 3243-S  Electronic Payments Request

For more information on adding, changing or removing bank account information, see the ePayments Guide.