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Office of the New York State Comptroller’s Seal

NYS Comptroller

Thomas P. DiNapoli

Retirement Internet Reporting (RIR System)

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Expanded Reporting Format Formatted Record to be Transferred

Note: Please remember to add a carriage return/line feed after each record.

Name Width Remarks
Location Code 5 Code assigned by the Retirement System
Report Code 3 Report code assigned by the Retirement System
Century, Year, Month and Day Reported 8 (CCYYMMDD) — for example, December 31, 2000 would appear as 20001231
Registration Number 8 Does not include the hyphen. All PFRS members’ registration numbers must begin with 0A (zero A) or 0B (zero B)
Social Security Number 9 Does not include the hyphens
Control Initial 1 First letter of the member’s last name
Member’s Last Name 20 Suffixes such as JR., SR., III may be included, however, they are not required.
Member’s First Name 20 Prefixes such as DR., HON., COMR may be included, however, they are not required
Days of Service* 10 A number between 0.00 and 9999999.99
Gross Salary* 10 A dollar amount between 0.00 and 9999999.99
Contributions* 10 A dollar amount between 0.00 and 9999999.99
Loan Payment* 10 A dollar amount between 0.00 and 9999999.99
Arrears Payment* 10 A dollar amount between 0.00 and 9999999.99
Department or Item Number 5 Any 5-Character/number that would aid in identifying a member
Total Characters 129  
*Fields include explicit decimal point