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Office of the New York State Comptroller’s Seal

NYS Comptroller

Thomas P. DiNapoli

Employer Reporting Basics

Membership Q & A

Question (Q): What is the difference between a member’s Date of First Credited Service and Date of Membership?

Answer (A): A member’s date of membership is when they actually join the Retirement System; it’s the date their fax registration is received, the date of the telephone registration call, the date their application is received by us or the first day worked in a full-time. permanent 12-month position. The date of first credited service is when you first report that he or she is on your payroll, or when they receive credit for the non-member service purchased prior to their Date of Membership.

Q: What happens to employees who change participating employers or change from full to part-time work?

A: Retirement System membership and tier continue even if a member changes employers or goes from full to part-time status.

Q: Can an employee be a member of more than one retirement system at the same time?

A: Yes. For example, a police officer in Police and Fire Retirement System (PFRS) takes a part-time job as a bus driver with a school district participating in Employees’ Retirement System (ERS). The employee is eligible for an optional membership in ERS and, if he or she joins, the bus driver earnings would be reported to ERS.

Q: Do I report a member who is also employed by another participating public employer?

A: Members must be reported to the Retirement System for all public employment, including work with more than one employer. Even if a member works only part-time, if he or she is already a member, you must report salary and service on the monthly report. For example, if a member who is a full-time county employee begins an additional part-time job with a participating school district, the employee's days worked and salary in the school district must be reported.

Q: I have a permanent, full-time 12-month employee who is on probation. Is that employee an optional member until they have completed the probationary period?

A: No. Employees appointed to permanent, full-time positions are mandatory members regardless of whether they must complete a probationary period.