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May 1, 2013

Comptroller DiNapoli Releases Municipal Audits


New York State Comptroller Thomas P. DiNapoli today announced his office completed audits of the Village of Dresden, Village of Hempstead, Village of Middleburgh, Town of Newfield, Town of Pulteney and the Village of Whitney Point.

“My office's audits of local governments improve their financial management practices," DiNapoli said. "These audits are tools for local officials to make sure proper policies and procedures are in place to protect taxpayer dollars and provide the best possible service these taxpayer dollars can deliver."

Village of Dresden – Clerk-Treasurer’s Duties and Multiyear Financial Planning (Yates County)
The village board did not segregate the clerk-treasurer’s duties and did not properly plan or monitor the village’s finances. Auditors also found that the board did not develop a long-term financial plan or adequately monitor the village’s water fund. As a result, the water fund’s year-end fund balance increased from $76,272 to $194,688 from fiscal years 2007-08 to 2011-12, and is now equal to 168 percent of annual expenditures.

Village of Hempstead – Budget Review (Nassau County)
The significant revenue and expenditure projections in the proposed budget are reasonable. Village officials appropriately monitored the revenues and expenditures in the water fund to ensure the continued improvement of the fund’s financial condition as was recommended in the budget review report issued in April 2012. The village’s proposed budget complies with the property tax levy limit.

Village of Middleburgh – Fiscal Operations (Schoharie County)
The village board and mayor did not meet their fiscal oversight responsibilities. The clerk-treasurer and deputy clerk-treasurer perform all of the financial functions including billing, collecting, recording and depositing cash receipts, and printing and signing checks without sufficient oversight. This increases the risk that receipts will not be properly recorded and deposited and that payments will not be for proper village purposes.

Town of Newfield – Selected Financial Activities (Tompkins County)
The town board did not require the supervisor to meet the fundamental financial responsibilities of his office. The 2012 accounting records were in disarray and the 2011 accounting records could not be produced for review. The town cannot be sure that all moneys received were actually recorded and deposited, and that all moneys disbursed were for proper town purposes.

Town of Pulteney – Financial Management and Information Technology (Steuben County)
The town’s financial condition has improved in the last two years. However, the town board has not adopted formal policies for ensuring that financial duties are adequately segregated or that sufficient review and oversight procedures are in place. Further, the board has not established a number of information technology policies and procedures.


Village of Whitney Point – Cash Disbursements (Broome County)
The mayor and the village board did not conduct a thorough audit of the claims presented for payment and, therefore, did not ensure that disbursements were for proper village purposes. The board did not adequately segregate duties of the clerk-treasurer or implement sufficient compensating controls. In addition, the board did not conduct an audit of the clerk-treasurer’s records for the 2011 fiscal year.

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For access to state and local government spending and more than 60,000 state contracts, visit http://www.openbooknewyork.com/. The easy-to-use website was created by Comptroller DiNapoli to promote openness in government and provide taxpayers with better access to the financial workings of government.

 

 

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