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June 14, 2013

Comptroller DiNapoli Releases Audits

New York State Comptroller Thomas P. DiNapoli announced today the following audits have been issued:

Metropolitan Transportation Authority, Bus Driver Licensing (2012-S-30)
Article 19-A of the New York State Vehicle and Traffic Law was enacted to further highway safety by creating standards for the qualification of bus drivers. The law requires that bus drivers meet certain requirements in order to obtain and retain the ability to operate a bus carrying passengers. The majority of the MTA bus drivers sampled during the audit met the requirements of Article 19-A. Of 142 drivers sampled, the authority allowed seven who did not meet Article 19-A requirements to drive buses transporting an estimated 8,400 passengers on a total of 38 days.

Office of General Services, Contract with EBSCO Subscription Services, Inc. (2012-F-32) (Follow-Up)
An initial report, auditors examined OGS’s administration of contracts for subscription services that provided literary materials to state agencies and other authorized entities. EBSCO Subscription Services Inc. is the largest provider of subscription services. The initial audit examined billings to the State University of New York, and found EBSCO was billing more than the $35 limit for individual titles and did not provide sufficient data to allow agencies to review the billings. In a follow up report, auditors found OGS fully implemented each of the three recommendations, and recovered the $105,000 of overbillings cited in the initial audit, along with an additional $445,000 to cover similar estimated overcharges to all state agencies throughout the contract period.

Workers' Compensation Board, Workers' Compensation Program: Statement of Assessable Expenses for the Three Fiscal Years Ended March 31, 2011 (2012-S-71)
The primary responsibility of the Workers Compensation Board is to ensure that employees who are unable to work due to injury or illness are compensated under programs covering both occupational and non-occupational disability and sickness. Coverage for these benefits, with limited exception, is to be provided by employers. Costs to administer the Workers' Compensation Program are recovered via assessments on participating insurance carriers, self-insurers, and self-insured political subdivisions of the state. Auditors found the costs to administer the program for the three fiscal years ending March 31, 2011, were done in accordance with the modified cash basis of accounting.

Department of State, Disposal of Electronic Devices (2012-S-73)
An analysis showed the department’s policies and procedures for preparing devices for surplus were appropriate to minimize the risk that sensitive information may be disclosed. Auditors tested 218 electronic devices that had been readied for surplus to determine if these policies and procedures were followed and found only one device that contained readable data. This information was not personal, private or sensitive in nature.

Office of Children and Family Services, Management of Energy Consumption (2011-S-4)
A 2001 Executive Order required state agencies to reduce, by Dec. 31, 2010, their respective energy consumption in all buildings by 35 percent from 1990 levels, and to establish agency-wide reduction targets and associated schedules to reach this goal. Auditors found that OCFS officials are not effectively managing their energy consumption and, as of March 31, 2010, have not achieved the reduction goals. Had officials met the energy reduction goals, OCFS could have saved $930,000 in energy costs for 2010.

Division of State Police, Quality of Internal Control Certification (2012-S-128)
In 1987, the Legislature passed the New York State Governmental Accountability, Audit and Internal Control Act requiring state agencies and public authorities to each institute a comprehensive system of internal controls over their operations. By April 30 each year, DOB requires the head of each covered agency to certify compliance with the Internal Control Act by submitting a certification and internal control summary detailing the internal control activities undertaken during the previous year. The Division submitted its Internal Control Certification timely. Auditors, however, found several deficiencies that need to be addressed to achieve full compliance with the act.

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