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NYS Comptroller

THOMAS P. DiNAPOLI

Audits of Local Governments and School Districts


Remsenburg-Speonk Union Free School District – Procurement (2017M-211)


Released: January 19, 2018 -- [read complete report - pdf]

Purpose of Audit

The purpose of our audit was to determine whether the District procured goods and services in accordance with it its procurement policy and applicable statutes for the period July 1, 2015 through April 30, 2017.

Background

The Remsenburg-Speonk Union Free School District is located in the Town of Southampton in Suffolk County. The District, which has approximately 140 students, is governed by an elected five-member Board of Education. Budgeted appropriations for the 2016-17 fiscal year totaled approximately $13.2 million.

Key Findings

  • Ten purchases totaling $11,714 did not have the required verbal or written quotes attached.
  • Six purchases totaling $7,098 did not have requisition forms, and two purchases totaling $11,555 were made without prior approval, resulting in confirming purchase orders.

Key Recommendations

  • Ensure that District officials and employees obtain verbal or written quotes when required by the purchasing policy.
  • Ensure that District officials and employees use requisition forms and purchase orders prior to making purchases.

Local Government and School Accountability Contact Information:

Phone: (518) 474-4037; Email: localgov@osc.state.ny.us
Address: Office of the State Comptroller, Division of Local Government and School Accountability
110 State Street, 12th Floor; Albany, NY 12236