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NYS Comptroller

THOMAS P. DiNAPOLI

Audits of Local Governments and School Districts

Uniondale Union Free School District – Procurement (2016M-195)


Released: July 22, 2016 -- [read complete report - pdf]

Purpose of Audit

The purpose of our audit was to assess the District’s procurement procedures for the period July 1, 2014 through December 31, 2015.

Background

The Uniondale Union Free School District is located in the Town Hempstead, Nassau County. The District, which operates nine schools with approximately 6,950 students, is governed by an elected five-member Board of Education. Budgeted appropriations for the 2015-16 fiscal year totaled approximately $175.4 million.

Key Findings

  • Not all claims contained sufficient information to allow for verifying that the items and pricing on the invoices matched the contracts or cooperative bids.
  • Not all purchases were made with preapproved purchase orders.

Key Recommendations

  • Attach sufficient documentation to claims to ensure that the District receives the correct items and pricing when purchasing goods and services from government contracts or cooperative bids.
  • Ensure that purchases are not made until the purchasing agent has issued an approved purchase order.

Local Government and School Accountability Contact Information:

Phone: (518) 474-4037; Email: localgov@osc.state.ny.us
Address: Office of the State Comptroller, Division of Local Government and School Accountability
110 State Street, 12th Floor; Albany, NY 12236