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NYS Comptroller

THOMAS P. DiNAPOLI

Audits of Local Governments and School Districts

Port Washington Union Free School District – Claims Processing and Inventories (2016M-263)


Released: October 28, 2016 -- [read complete report - pdf]

Purpose of Audit

The purpose of our audit was to evaluate District controls over claims processing and inventories for the period July 1, 2014 through May 31, 2016.

Background

The Port Washington Union Free School District is located in the Town of North Hempstead in Nassau County. The District, which operates seven schools with approximately 5,500 students, is governed by an elected seven-member Board of Education. Budgeted appropriations for the 2015-16 fiscal year totaled approximately $146 million.

Key Findings

  • Not all claims contained the required quotes, bids, or contracts.
  • The Board did not ensure that the claims auditor received the necessary training to carry out the claims audit policy.
  • A count of all stored goods was not conducted at least once a year.

Key Recommendations

  • Ensure that all claims are supported by relevant documents.
  • Ensure that the claims auditor is properly trained.
  • Ensure that a count of all stored goods is conducted at least once a year.

Local Government and School Accountability Contact Information:

Phone: (518) 474-4037; Email: localgov@osc.state.ny.us
Address: Office of the State Comptroller, Division of Local Government and School Accountability
110 State Street, 12th Floor; Albany, NY 12236