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NYS Comptroller

THOMAS P. DiNAPOLI

Audits of Local Governments and School Districts

Livonia Central School District – Software Management (2016M-293)


Released: December 2, 2016 -- [read complete report - pdf]

Purpose of Audit

The purpose of our audit was to assess the District’s software management for the period July 1, 2014 through April 1, 2016.

Background

The Livonia Central School District is located in the Towns of Avon, Conesus, Geneseo, Groveland, Lima, Livonia and Springwater in Livingston County and the Town of Canadice in Ontario County. The District, which operates three schools with approximately 1,600 students, is governed by an elected seven-member Board of Education. Budgeted appropriations for the 2016-17 fiscal year total approximately $33 million.

Key Findings

  • The Board’s acceptable-use policies do not detail practices for enforcement, such as monitoring computer use and reviewing installed software, or include specific penalties for noncompliance.
  • District officials and IT staff did not maintain a comprehensive software inventory of District-owned software programs and their applicable licenses.
  • As of July 2016, the District did not have a disaster recovery plan in place.

Key Recommendations

  • Update the acceptable-use policies to include specific guidance related to software downloads and installations as well as enforcement.
  • Maintain a complete, comprehensive software inventory of all software that the District owns and the total number of licenses for each specific type of software.
  • Develop a formal disaster recovery plan to maintain or restore critical operations as quickly as possible in the event of a disaster.

Local Government and School Accountability Contact Information:

Phone: (518) 474-4037; Email: localgov@osc.state.ny.us
Address: Office of the State Comptroller, Division of Local Government and School Accountability
110 State Street, 12th Floor; Albany, NY 12236