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Office of the State Comptroller - Local Government & School Accountability
Taxpayers' Guide to State and Local Audits

Audits of Local Governments and School Districts

Schodack Central School District – Internal Controls Over Purchasing (2012M-165)


Released: November 16, 2012 -- [read complete report - pdf]

Purpose of Audit

The purpose of our audit was to assess the District's internal controls over purchasing for the period July 1, 2010, to May 31, 2012.

Background

The Schodack Central School District is located in the Town of Schodack and the Village of Castleton-on-Hudson in Rensselaer County, and the Town of Stuyvesant in Columbia County. The District is governed by the Board of Education, which comprises nine elected members. The District's budgeted expenditures for the 2011-12 fiscal year were approximately $20 million.

Key Findings

  • District officials have established comprehensive purchasing policies and procedures that provide guidance as to when items must be competitively bid by law and when quotes should be obtained for purchases not required to be competitively bid.
  • The District has an adequate purchase order system in place that ensures purchases are properly initiated, approved, documented, verified as received, and audited prior to payment.
  • Except for minor deficiencies, which we discussed with District officials, we determined that the District's internal controls over purchasing were appropriately designed and operating effectively.

Key Recommendation

  • There are no recommendations for this report.

Local Government and School Accountability Contact Information:

Phone: (518) 474-4037; Email: localgov@osc.state.ny.us
Address: Office of the State Comptroller, Division of Local Government and School Accountability
110 State Street, 12th Floor; Albany, NY 12236