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NYS Comptroller

THOMAS P. DiNAPOLI

Audits of Local Governments and School Districts

Achievement Academy Charter School – Board Oversight (2012M-89)


Released: August 31, 2012 -- [read complete report - pdf]

Purpose of Audit

The purpose of our audit was to examine the School's financial operations for the period July 1, 2010, to February 29, 2012.

Background

The Achievement Academy Charter School is located in the City of Albany. The School is governed by the Board of Trustees, which comprises seven members. The School's budgeted expenses for the 2011-12 fiscal year are approximately $4.2 million.

Key Finding

  • The Board does not provide oversight of the purchasing function as directed by the School's policy. We reviewed payments to vendors in excess of $5,000 for the 2010-11 school year and the 2011-12 school year through February 29, 2012. For the 2010-11 school year, the School made 62 individual payments to 13 vendors totaling $1,118,991 that required Board approval. The Board did not approve 38 of these payments totaling $521,882. For the period from July 1, 2011 through February 29, 2012, the School made 41 individual payments to 18 vendors totaling $828,170 that required Board approval. The Board did not approve 31 of these payments totaling $507,878. School officials provided Board minutes from prior years showing the approval of certain purchases in the past; however, School officials could not provide us with Board minutes approving the purchases made during our scope period.

Key Recommendation

  • Approve all purchases and contracts with vendors who will receive more than $5,000 in a fiscal year prior to School officials making the purchases or signing the contracts.

Local Government and School Accountability Contact Information:

Phone: (518) 474-4037; Email: localgov@osc.state.ny.us
Address: Office of the State Comptroller, Division of Local Government and School Accountability
110 State Street, 12th Floor; Albany, NY 12236