State University of New York

Use of Advance Accounts

SUNY campuses use advance accounts for small-dollar purchases. In addition, such purchases may be processed through vouchers that are submitted electronically to the State Comptroller's Office (the quick pay method). We examined SUNY's use of advance accounts and quick pay vouchers. We conclude that funding levels for the advance accounts (about $3 million at the time of our audit) should be reduced. We also conclude that the majority of the advance accounts may no longer be needed, primarily due to other funding mechanisms, such as the quick pay method. We further conclude that many campuses do not fully utilize the quick pay method, even though this method is more efficient and economical than advance accounts.

For a complete copy of 95-S-128 click here.
For a copy of the associated follow-up report click here.
For a copy of the 90-day response click here.