Office for People With Developmental Disabilities

 

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Office of the New York State Comptroller

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Office for People With Developmental Disabilities
High Overtime Payments (Follow-Up) (Issued 9/27/12)


Purpose
To determine the extent of implementation of the six recommendations included in our original report, High Overtime Payments (2006-S-92).

Background
Our initial report, issued December 28, 2007, reviewed overtime payments, payroll procedures and dual employment for employees at Central New York DDSO.  The scope of the audit was from January 1, 2005 through August 30, 2007.  Our objective was to determine if Central New York Developmental Disabilities Services Office (Central NY DDSO) made efforts to effectively distribute overtime hours among its employees; if overtime was appropriately documented and worked, and if other payroll procedures were adequate.

Our initial audit report found, Central NY DDSO management had not made enough efforts to effectively monitor the distribution of overtime hours among its employees. Central NY DDSO was not following their Memorandum of Understanding (MOU) with the Union, which requires overtime to be distributed to part-time employees before distributed to employees for overtime work.  Also, we found that Central NY DDSO had not fully implemented the Time Information Management Electronic (TIME) System for their payroll process, making the process less efficient than it could be. Furthermore, we found that a few Central NY DDSO employees were not properly authorized for dual employment.  

Key Findings

  • Office officials have made significant progress correcting problems identified in our initial report.  Five of the six recommendations have been fully implemented: the other recommendation has been partially implemented. We found, while Central NY DDSO has updated current overtime and extra time policies, at the time of our follow-up, not all staff had been trained on the new guidelines and not all sites were following the policies as written. 

Key Recommendations

  • Officials are given 30 days after the issuance of the follow-up review to provide information on any actions that are planned to address the unresolved issues discussed in this review.

Link to full audit report (2012-F-5)

Other Related Audits/Reports of Interest
Physical Plant Procurement Practices at Central New York Developmental Disabilities Services Office Report 2007-S-136


State Government Accountability Contact Information:
Audit Director: Melissa Little
Phone: (518) 474-3271; Email: StateGovernmentAccountability@osc.state.ny.us
Address: Office of the State Comptroller; Division of State Government Accountability; 110 State Street, 11th Floor; Albany, NY 12236